Guide to Developing a FMS Request for Proposal (RFP)

The purpose of this document is to help self direction programs prepare to develop a Request for Proposal (RFP) for Financial Management Services (FMS) by examining the program design elements that impact the requirements within an RFP. The Guide is intended to help states and other entities that plan to procure FMS services develop RFPs that include a clear, well-defined FMS role in order to minimize uncertainty about the role and ensure that FMS providers can submit accurate technical and cost proposals.

As part of the National Resource Center for Participant-Directed Services (NRCPDS) 2015 FMS Conference in Baltimore, MD, the NRCPDS led a RFP workshop for FMS providers. Workshop participants developed a list of RFP elements to assist procurers with designing a robust FMS role and help FMS providers formulate a complete response and accurate bid. The list was reviewed by the NRCPDS’ staff, selected FMS providers, and state personnel. This Guide reflects the outcome of this work.